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Senior Administrative Assistant



Montreal, QC, Canada
Posted on Wednesday, June 5, 2024

Req ID:458164

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

In your role as a Senior Assistant, you will be responsible for the support of several directors, their staff, and of all administrative functions related to project management. You will assist and collaborate with the director, managers, and department employees.

In your role as an Senior Administrative Assistant you will:

  • Manage the Directors’ emails, calendars, to-dos and phone calls;
  • Prepare itineraries and coordinate travel arrangements; prepare expense reports and ensure payment
  • Manage vacations and time sheets for all department employees;
  • Manage the Performance review process for the department;
  • Review / correct correspondences and letters to customers and partners; enter them in a tracking database
  • File and archive documents
  • Manage all project documents such as project schedules, invoices, reports and statistics.
  • Prepare or edit presentations and communications on behalf of the Director using independent judgment and often with limited general instruction
  • Develop and implement internal operating procedures and systems and provides training for these

As our ideal candidate, you possess:

  • Secretary diploma from a trade school;
  • 5 to 10 years of administrative experience;
  • Experience in a Management Assistant role;
  • Demonstrated teamwork, collaborative approach, organisation, dynamism, and work quality; excellent proven initiative
  • Proficiency with Microsoft Office Suite (Word, Excel and PowerPoint);
  • Knowledge of SAP (asset);
  • Excellent communication skills in English and French(spoken and written);
  • Interest in Project Management

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.

Job Type:​Experienced​